Job description – Administrative assistant

Main job functions

Reporting to the Vice-President, the administrative assistant will be eco-friendly and responsible for providing administrative support to the sales team, accounting department and management.

Sales support :

• Create quotations at the request of vendors
• Send the quotation to the clients and a copy to the vendor
• Keep the tender register up to date
• Assist with Power Point presentations
• Helping to prepare exhibitions
• After-sales follow-up
• Post-service follow-up
• Manage the client contact list
• Planning deliveries and training
• Keep the shipping file up to date
• Obtain quotes for certain carriers

Accounting support :

• Create client accounts
• Keep the equipment table up to date
• Send invoices to clients
• Send thank-you letters, advertisements and catalogues to customers
• Ranking
• Welcoming clients at reception
• Billing
• Answering telephone calls
• Creation of folio holders
• Office supplies purchasing manager
• Receiving, sorting and distributing mail
• Making credit card payments
• Keep client files up to date
• Keep credit card files up to date
• Reconciling Mastercard cards

Management support :

Supporting managers with a variety of organisational and communication tasks.

• Booking and coordinating travel
• Writing letters
• Preparing the conference room
• Take detailed minutes at meetings
• Support the Vice-President in preparing events
• Social Club logistics
• All other related tasks

Job requirements

• Bilingualism required (French and English)
• Perfect command of French and English in writing.
• Excellent IT skills: word processing, database management and good command of the Microsoft Office suite.
• 2 years’ experience as a secretary.
• 1 year’s experience as a sales assistant.

Skills and profile of the person we are looking for

• Punctual, hard-working and meticulous
• Ability to work as part of a team
• Ability to manage several tasks simultaneously
• Good communication skills: diplomacy, patience, politeness, tact and interpersonal skills.

Why choose Duret & Landry?

• Fast-growing family-run SME
• Competitive salary
• Young, dynamic and growing team
• Stimulating work environment
• A rewarding career

Main benefits

• Competitive salary with an hourly rate between $20 and $24 depending on experience
• Pension fund: Simplified pension scheme with employer contribution
• Performance bonuses
• Christmas Bonus
• Insurance programme: long-term disability, medical and paramedical expenses, travel, life insurance
• DL Health Account
• Recognition of years of service